Problems in warehouse accounting usually live in the process, not the software. Here are the five mistakes we see most often.
1. Several records for one product
The same product gets created two or three times under different names. Stock is split across them and reports stop adding up. The fix is one product record per barcode.
2. Invoices written after the fact
Goods leave, and the document is issued a day or two later. In the meantime the stock figure does not reflect reality. Working through the POS or orders module closes that gap.
3. Purchase prices never updated
A new batch costs more, but the old price stays in the system, so margin is miscalculated. The purchase invoice should update cost of goods for every batch.
4. Refunds left out of the ledger
A customer returns an item: it is physically in the warehouse but missing in the system. Refunds need to be recorded as their own document.
5. Stock counts never documented
The physical count happens, but the difference is never corrected in the system. An adjustment document against the count sheet keeps the reason for the variance traceable later.
